The Ontario Association of Architects (OAA) is a self-regulating, not-for-profit organization that is governed by the Architects Act, a statute of the Government of Ontario. Its principal object is to regulate the practice of architecture.

Position Summary:

Reporting to the Registrar, the Regulatory Clerk will provide support to statutory committees, compliance matters, and act enforcement.

Responsibilities:

· Support the statutory committees and OAA Council (as required) in meeting their statutory obligations;

· Assist with committee training and orientation regarding OAA policies, protocols, guidelines, positions and relevant legislation;

· Coordinate the hearings for the Discipline Committee and the Registration Committee;

· Coordinate the assessments of the Experience Requirements Committee;

· Support the administration of the Complaints Committee;

· Draft the decisions, orders and reasons, that have been made by the statutory committees;

· Review and analyze records of investigation for completeness for consideration by the statutory committees;

· Draft correspondence and documents, e.g. undertaking/agreements, requests for expert opinions, requests for further information, allegations and particulars of professional misconduct;

· Assist with good character assessments;

· Assist with proposals to amend or update policies and procedures that impact the operations of the statutory committees;

· Draft content/summaries for publication on the OAA’s website;

· Assist in orientation and training for OAA statutory committees;

· Research regulatory matters and matters related to Act modernization;

· Provide administrative support for Act Enforcement;

· Back up the Administrator, Licensing & Registration as needed;

· All other duties assigned.

Qualifications:

· Demonstrated ability to draft legal decisions

· Demonstrated ability to coordinate complex administrative processes related to regulatory or legal matters

· Demonstrated ability to follow protocols in high-stakes regulatory or legal matters

· Experience working in a legal or regulatory setting will be considered an asset

· Post-secondary education as a paralegal, law clerk, or related field is strongly preferred

· Professional investigator training will be considered an asset

· Strong written and verbal communication skills

· Excellent attention to detail, demonstrated ability to meet deadlines, strong organizational skills, and dependability

· Strong skills in Microsoft Office applications including Excel

Compensation:

o $80,000-$85,000/year commensurate with experience

o Excellent benefits including health, dental, vision, life, massage, chiropractic, physiotherapy, etc.

o Excellent RRSP matching program

o Hybrid work options

o Work in a modern eco-friendly building

o Professional and friendly work culture

o Five-minute walk to TTC and free on-site parking

o Flex and Summer hours

Location and Hours:

OAA Headquarters (Leslie & 401 Area)

111 Moatfield Drive, Toronto, ON, M3B 3L6

Office hours: 8:30am – 4:30pm, Monday to Friday

Application Process:

Please submit a resume to OAAHR@oaa.on.ca.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

The OAA is an equal opportunity employer, committed to diversity, equity, and inclusion by fostering a welcoming professional culture that reflects the diverse public that we serve. The OAA is likewise committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available on request for candidates taking part in all aspects of the selection process; please make these known during the application process and we will be happy to work with you to meet your needs.