CPBAO is the governing body for psychology and applied behaviour analysis in Ontario. The College’s role is to regulate these professions in the public interest by setting the standards for competent and ethical practice. These regulatory activities include establishing entry-to-practice requirements, developing and promoting Practice Standards, supporting continuing competence, fostering professional engagement, and managing concerns related to professional conduct.

We are located at Yonge and Eglinton in mid-town Toronto. This is a full-time position which operates in a hybrid environment.

ROLE – Assistant to the Registrar – one year contract position. 

To support the work of the Registrar, College communications and provide general staff support to College activities

KEY RESPONSIBILITIES

College Committees

 Provides administrative support to Council, Committees (Executive, Finance and Audit, ABA Working Group, EDI Working Group and other groups such as Graduate Training Program Representatives, Internship Directors, Task Forces, Working Groups and ad hoc committees)

• Posts materials to SharePoint and updates privileges as needed
• Attends all meetings, including out-of-town Executive Committee meetings
• Makes arrangements for accommodation, travel and catering as necessary
• Provides timely notifications
• Provides attendance and expense forms
• Processes claims for public members of Council
• Creates and maintains accurate minutes
• In particular with respect to:

Council

• Prepares minutes
• Ensures that Council materials and approved minutes are posted to the College web site in a timely manner
• Maintains a concordance of resolutions
• Prepares orientation packages for new members of Council
• Coordinate streaming of Council meeting to YouTube

Executive Committee

• Prepares minutes
• Makes appropriate arrangements for annual out-of-town reception for members to be hosted by Executive Committee

• Support to Ad Hoc committees
• Assist all Committees the appropriate SharePoint Access

Support to the Registrar’s Office

• Coordinates meetings and meeting schedule
• Assembles and disseminates required materials for participants and relevant staff
• Ensures the secure filing of appropriate records
• Facilitates communications with membership using Constant Contact
• Ensures policies and procedures review schedule is maintained

  Elections to Council

• Manages election cycle: notifications, verifies nominations, administrates online voting, responds to queries and web content
• Is knowledgeable of Election By-Law, timelines and requirements

 Social Media

• Monitors College social media sites: LinkedIn, Twitter and Facebook
• Maintains a posting schedule to support College activities
• Creates and graphically designs content including images as needed.

Website

• With the Director, Corporate Services, manages and creates content as needed
• Ensures that content is accurate and up to date
• Posts material and information relevant to the quarterly Council meetings.
• Staff liaison to the website for troubleshooting, (ie fixing errors, broken links, updating content)

Resources

• Maintains current contact information for Council, Ministry staff and other government staff with whom the College communicates regularly
• Maintains records as directed or required by policy
• Creates and maintains databases as required

Other duties as assigned

PERFORMANCE CRITERIA

• Quality and accuracy of word processing
• Accuracy and timeliness of meeting schedules and personal timetables
• Effective preparation for meetings
• Accuracy and completeness of minutes
• Accuracy and completeness of databases
• Appropriateness of communications regardless of medium
• Professional interaction with stakeholders
• Adherence to election cycle rules and timelines
• Timely and relevant Social media posts

BEHAVIOURAL COMPETENCIES: 

• Excellent communication and interpersonal skills
• Demonstrated organizational and time management skills
• Effective decision making and problem-solving skills
• Appropriate self-direction and initiative

 MINIMUM POSITION SPECIFICATIONS

• Post-Secondary education or equivalent combination of education and experience
• Understanding of how to implement an effective social media presence
• Knowledge of Photoshop, InDesign and advanced Office Suite skills
• Excellent database management skills
• Excellent oral and written communication skills

This one year contract includes extended health and pension benefits and an annualized salary of $75,000. Candidates are invited to apply by submitting their resume and cover letter via email to hr@cpbao.ca no later than October 7, 2025

The College is committed to complying with the Ontario Human Rights Code as well as the  Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The CPBAO welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all candidates for applying, however, only candidates being considered will be contacted.