Employment Status: Permanent
Type of Position: BackFill
Location: Hybrid
Number of Vacancies: 1
Position Summary
The Governance Lead is accountable for planning, execution, and oversight of Board and Committee governance operations, ensuring effective support for the Board, its Committees, and the Executive Office. This role provides leadership in governance processes, policy development, and Board administration, and acts as the primary liaison between the Board, Committees, and College staff. The Governance Lead oversees the Governance Administrator who supports this role in fulfilling its mandate and collaborates closely with the Executive Assistant (Registrar and CEO) to ensure seamless governance and executive operations.
What you’ll do at OCP
Board Planning & Administration
Develop Board agendas, meeting materials, and master presentations.
Coordinate Board Chair and Vice-Chair support, including ensuring all elements of meeting production and logistics are made including any external presenter arrangements.
Manage posting, editing, finalizing, and formatting of Board documents.
Responsible for meeting minutes production, and maintaining action item trackers as appropriate.
Collaborates on the production of meeting summaries that are posted publicly.
Oversee attendance register management and Board communications.
Lead Board evaluation surveys and skills inventories.
Lead the development and maintenance of an effective Board orientation program including approach, content, meeting logistics, evaluation and ongoing learning development.
Committee Coordination & Support
Plan and manage annual work plans, meeting agendas, materials, and minutes for Governance, Executive, Finance & Audit, and Screening Committees.
Lead pre-meetings with Committee Chairs, in collaboration with responsible executive staff, including the Registrar and CEO.
Draft briefing notes, create presentations, and lead portions of meetings as required.
Maintains action item logs for committees and status.
Oversee annual committee calendars to align with workplans, and complete policy reviews in collaboration with relevant executive staff.
Coordinate committee orientation, evaluation, and slate development for appointments.
Governance Operations & Policy Management
Develop and maintain Board competencies matrix and skills inventory.
Manage Board terms, public director appointments, and elections processes.
Oversee external consultant contracts and report development.
Plans, prepares and manages the annual Board election ensuring adherence to established by-laws and policies.
Manage voting platform selection, inputs, and monitoring.
Track by-law and policy changes, maintain Board policy booklet, and ensure timely posting.
Manage Board and Committee remuneration policies and expense claims.
Maintain action item logs and support monthly committee admin meetings.
Support conflict of interest/code of conduct matters and procedural resolutions with Registrar and CEO and General Counsel.
Liaise with Public Appointments Unit, Ministry of Health, respecting appointments and expirations of Public Members Orders in Council (OICs), and Ministry-mandated orientation, as well as any other issues pertaining to public
Oversight & Collaboration
Establishes, manages and monitors communications to promote and facilitate effective flow of information within the executive team, management, staff and Board and Committees.
Supervise the Governance Administrator, delegating board logistics, resource booking, and general administration.
Work closely with the Executive Assistant (Registrar and CEO) to coordinate Board and executive materials, internal communications, and stakeholder engagement.
Ensure integration of governance tasks with executive office initiatives, supporting annual planning and performance monitoring cycles.
Act as the primary liaison for Board and Committee communications with College staff and external stakeholders.
Procedural Support & Guidance
Serve as a primary procedural resource for Board and Committee Chairs, members, and staff during meetings, providing guidance on meeting protocols, by-laws, and governance practices.
Supports the Chair and Registrar/CEO by advising on the interpretation and application of procedural rules, ensuring meetings are conducted in accordance with legislative and organizational requirements.
Seek legal advice or interpretation on procedural matters when appropriate, collaborating with the Registrar, General Counsel, or external advisors as needed.
Support the Chair and Registrar/CEO with resolution of procedural disputes or questions, ensuring fair and consistent application of rules.
Maintain and update procedural reference materials, guides, and resources for use by Chairs, members, and staff.
Provide training or orientation on procedural matters to new Chairs, committee members, and staff as required.
Conducts research on best practices and governance trends of the regulatory environment, provides analysis, makes recommendations and implements, as approved; builds and maintains an effective network of business relationships in regulatory governance field to share expertise and inform board to support best practices.
Compliance & Records Management
Ensure compliance with records retention schedules and maintenance of physical/electronic records for Board proceedings.
Oversee publication of Board/Committee materials to the website.
Ensure all activities are consistent with legislation and College policies and practices.
Oversees the records management for production of board materials, maintaining current board reference and orientation materials, and the relevant training/set-up for new board members so that they may operate effectively.
Establishes mechanisms for monitoring and auditing reporting requirements to ensure Board/committee compliance and effectiveness, ensuring that processes are in place to enable the parties to respond to reporting and stakeholder requirements in a comprehensive and timely
Other Duties
Manage and supervise staff including hiring, scheduling, assigning, reviewing work, coaching and performance evaluations.
Perform other reasonable duties as assigned by the Registrar and CEO.
What we’re looking for
Education
Bachelor’s degree in a related field (business, policy, administration, political studies, law, or related discipline).
Accreditation related to governance (e.g., Accredited Director, Governance Professionals of Canada) or comparable continuing education.
Experience
5+ years of recent, relevant experience in managing or coordinating Board and Committee activities, with progressive responsibility in governance support.
What experience we prefer
Excellent written, verbal, and interpersonal skills with a demonstrated ability to build trust and relationships with Board and Committee members and the staff resources that support
Excellent time management, organization, project planning and coordination skills to operate effectively carrying out a broad range of assignments proactively as well as attention to accuracy and detail, highly organized with the ability to prioritize and multi-task under pressure and with time-sensitive
Proven ability to write, prepare and proofread documents, drawing on organizational knowledge and understanding of the business to ensure
Excellent analytical skills with attention to detail and problem Ability to solve problems independently.
Diplomacy and tact when dealing with individuals on behalf of the College; proven ability to establish and maintain effective working relationships with all internal and external
Commitment to continuous learning and quality
High degree of emotional intelligence, sensitivity, discretion, and Demonstrated sound judgement and discretion, ability to maintain the confidentiality of sensitive material and information.
Demonstrated ability to be creative and
Progressive, forward thinking, flexible and
Technologically savvy with the ability to leverage technological tools to enhance process efficiency and build reports as necessary, proficient with Microsoft Office Suite (Outlook, Word, Power Point, Excel, Power BI, MS Teams).
Aptitude to learn new skills and computer
Meeting/event planning skills and ability to lead virtual and in-person
Why work for us?
We are the registering and regulating body for the profession of pharmacy practice in Ontario with a mandate to serve and protect the public interest. In addition to ascertaining all registrants meet professional standards, the College sets and ensures ongoing adherence to professional and operational standards as it leads the advancement of pharmacy.
AI Disclosure
At Ontario College of Pharmacists, we value transparency and fairness in recruitment. While our system (ADP Workforce Now) includes AI-powered features, we do not use AI to screen, assess, or select applicants. All evaluations are conducted by people.
If you are interested in joining the College, please apply by January 26, 2026 stating salary expectations at www.ocpinfo.com/about/careers.
OCP is committed to supporting accessibility and diversity.
Requests for accommodations can be made at any stage of the recruitment process. Applicants need to make their requirements known when contacted.
We wish to thank all applicants for their interest in this position. We will only contact those whose skills, knowledge, and experience most closely match the requirements of the position.