MDR Strategy Group is an award-winning agency that provides strategic communications, public engagement, and organizational design services exclusively to non-profit and public sector organizations.

Headquartered in Halifax, Nova Scotia, with additional staff in the Greater Toronto Area, we are recognized as one of Canada’s trusted advisors to regulatory bodies. These organizations, by government statute, oversee the licensing and professional regulation of dozens of occupations nationwide. We also serve organizations in the sustainability, housing, education, and social justice sectors.

Our core principle is to achieve social impact by empowering our clients to create safer, healthier, greener, and more equitable communities. We are deeply committed to equity, diversity, and inclusion, and champion the values of Afrocentric leadership, where our focus is on community driven leadership that actively serves the public interest.

EMBRACING INCLUSION – OUR MOST CHERISHED VALUE

At MDR Strategy Group, we’re proud of the passion we bring to our work.

Our team of highly qualified professionals who may previously have faced personal or systemic challenges to equitably accessing the Canadian labour market, work in an environment where we focus on potential, not only past successes.  We have passionately developed a corporate culture of belonging that is evident in our decision-making process where everyone’s voice is considered and valued.  We challenge our professionals to experiment and take risks beyond their comfort zones to build confidence and expand their professional horizons and potential.

When we seek professionals to join our team, the right fit is crucial. While a relevant employment history is valued and an impressive resume deserves applause, we first and foremost consider potential and embrace candidates whose background align with our philosophies, work, and commitment to social impact.  

Learn more about us at www.mdrstrategy.ca

THE ROLE

An inaugural role reflecting our rapid growth at MDR Strategy Group Ltd., we are seeking a highly committed, organized, engaging, and seasoned professional to join our team in the role of Administrative and Project Coordinator.

Reporting to the CEO, the Administrative and Project Coordinator will be a crucial advisor to our leadership team and other staff and take a leading role in ensuring top notch management of our firm’s financial administration, group insurance program, and project administration, while providing highly professional executive administration support.

RESPONSIBILITIES

Financial

• Manage the day-to-day bookkeeping, with focus on AP, AR, and employee expenses.
• Remit monthly financial statements to necessary service providers.
• Assist with year-end filings and audits, as required.
• Invoice clients, track payments, manage reminders, and issue notices of delinquencies.
• Proactively identify areas for improvement of financial management.

Benefits administration

• Coordinate employee enrollment.
• Oversee the firm’s benefits program in the capacity of Benefits Administrator.
• Provide benefits administration to new staff and support existing staff as needed.
• Perform annual review of benefits program and solicit quotes for enhancements.

Project Administration

• Provide administrative project support to staff.
• Oversee new client intake processes including engagement offers, contracts, and discovery reporting.
• Ensure the firm’s project management software is maintained.
• Provide logical support for meetings and presentations.
• Support staff with writing assignments as needed.

Administrative Support

• Oversee CEO scheduling.
• Support leadership with necessary administrative needs and tasks.
• Attend client and project management meetings as necessary.
• Develop decks for client presentation.
• Managing the firm’s CRM and database systems.
• Ensure effective maintenance of the firm’s online file management system (SharePoint.)

QUALIFICATIONS

Education

• Completion of post-secondary training with diploma or certificate in business or office administration.
• Training in bookkeeping considered a definite asset.
• Bachelor’s degree in a relevant field an asset.
• Proven ongoing professional development an asset.
• Holder of a professional designation (i.e. CPA, PMP, P.Log.) a definite asset. 

Professional Experience

• Minimum of 15 years of professional experience working in a fast-paced office with multiple competing responsibilities and priorities. 
• A minimum of 5 years of bookkeeping experience essential. 
• Experience working with non-profit organizations strongly preferred, and previous regulatory body experience a definite asset.
• Previous experience working in an agency/consulting environment an asset.
• Experience working within lean/small businesses preferred.

 Technology

• Extensive experience working with Microsoft Office, Zoom, Teams, and other day-to-day business tools is essential.
• Understanding of project management tools such as monday.com an asset.
• Understanding of CRMs such as Hubspot a definite bonus.

Attributes

• Outstanding interpersonal skills with an innate ability to build trust.
• Highly entrepreneurial and motivated by potential.
• High-level EQ and gravitas.
• Exceptional writing and other communications skills.
• Ability to easily understand and navigate online technologies.
• Hardworking, determined, and driven by potential.
• Passionate about protecting the public and community development.
• English/French bilingual a significant asset.
• An unwavering commitment to professional excellence required.
• Strong interpersonal skills and an enviable sense of humour highly appreciated.

Commitment to Equity, Diversity, and Inclusion (EDI)

• Sensitive and confident working in an EDI-empowered organization.
• Training in EDI an asset.

Conditions For Employment

• Applications will only be received from candidates legally entitled to work in Canada and whose place of work is in Canada.
• This position is remote; therefore, candidates must have a suitable workplace to carry out the duties of this role effectively.

TO APPLY

Interested candidates should apply on www.regulatoryjobs.org.

• Cover letter and resume are essential and will be considered writing samples for this role.
• Please apply with a cover letter and resume in one document.
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Applications received without a cover letter will not be considered. No exceptions.

For more information, please contact careers@mdrstrategy.ca.

ADDITIONAL INFORMATION

• While candidates in the Eastern or Atlantic time zones are preferred, we welcome applications for serious professionals located anywhere in Canada.
• The anticipated start date for this role is in early 2025.
• Remuneration is in the $85,000 – $100,000 range, commensurate with experience.